Key Background Checks wishes to warn the public about fraudulent activities being perpetrated
in the name of our business. These fraudsters request job seekers to pay a certain fee to have
their criminal checks done at our fingerprint locations, in order to secure employment.
Once payment is received by these fraudsters”, they abscond with the money and no criminal
check is ever carried out.
Be Suspicious If ...
You are asked to pay money to cover background check fees “chances are it’s a scam”.
The sender is using a free email address such as Yahoo, Live, Hotmail or Gmail
“Consider that a red flag”.
Should you receive a suspicious email/sms from a person/entity claiming to be associated with
Key Background Checks, Please contact us immediately through our contact page. We will be
happy to verify any email/message.
If you are being asked for money – no matter what the reason given.
You are being scammed - Don't fall for this scam!
Privacy Policy for Key Background Checks (Pty) Ltd
We respect your privacy and have implemented the POPI Act to the best of our understanding and
knowledge. We are Key Background Checks (Pty) Ltd, Registration number (2017/519271/07). The
purpose of this policy is to describe how we collect, store, use, and protect your personal information. It
is also to describe the choices available to you regarding our use of your personal information and how
you can access and update this information.
Acceptance and Changes
You must accept all the terms of this policy when you register for any of our services. If you do not
agree with anything in this policy or changes made to it, then you may not register for and use any
of the services. We may change this policy at any time and will notify you by placing a notice in a
prominent place on the website or by sending you an email. You may not access our website or use
our services if you are younger than 18 years old or do not have legal capacity to conclude legally
binding contracts.
Information Collection
In some instances, when engaging directly with you, Key Background Checks acts as a
Responsible Party in terms of the Protection of Personal Information Act (“POPIA”) or a Data
Controller in terms of the General Data Protection Regulations (“GDPR”). In all other instances
Key Background Checks may be regarded as a Data Processor or Operator. Key Background
Checks collects your personal information when you register, access our website through the
use of enquiry, registration forms, and various other methods, as well as every time you e-mail
us your details.
Through this website, www.keybackgroundchecks.co.za collects and stores non-personal
information in aggregate form for internal statistical purposes, including:
The browser type with which you access the Internet
The date and time you accessed the website
The Internet address of the website from which you linked directly to the
Keybackgroundchecks.co.za; and
Information you viewed while visiting this website.
Keybackgroundchecks.co.za also collects and stores individual data to maintain and issue a
unique session ID for you while you are using this website.
Keybackgroundchecks.co.za does not warrant, and is not responsible for, the accuracy of
information about you that may be supplied to us through your email or through any other
submission of personal information through this website.
Key Background Checks may also receive the following information about you from yourself,
the company requesting a Background Screening or from the verification source for the
purpose of Background Screening.
Individual
Identity or Passport number
Name details
Contact information
Education Information
Employment Information
Biometric Information
Other lawful information that the data subject has consented to
Organization
Registration Number
Name details
Contact information
Financial Information
Trade References
Number of Employees
Personal details of Directors
Other lawful information that the data subject has consented to
How We Use Your information
Depending on how you interact with us and the Service, we use your personal information. to:
Provide, activate and manage your access to and use of the Service;
Process and fulfil a request, order, download, subscription or other transaction;
Provide technical, product and other support and to help keep the Service working, safe
and secure;
Enhance and improve the Service and our other products, events, and services and to
develop new products, services and benefits;
Offer you customised content and other personalisation to make the Service more
relevant to your interests and geography;
Respond to your requests, inquiries, comments and concerns;
Notify you about changes, updates and other announcements related to the Service and
our other products and services;
Deliver targeted advertisements, promotional messages, notices and other information
related to the Service and your interests;
Provide you with promotional messages and other information about products, events and
services of ours, our affiliates and third parties such as sponsors;
Invite you to participate in user testing and surveys as well as drawings, sweepstakes,
competitions and similar promotions;
Identify usage trends and develop data analysis, including for purposes of research,
audit, reporting and other business operations, including determining the effectiveness of
our promotional campaigns and evaluating our business performance, or in other ways
pursuant to a customer agreement; and/or
Comply with our legal obligations, resolve disputes, and enforce our agreements.
If you are an administrator of an organisation with a subscription to the Service, we will use
your details to communicate with you about your organisation’s subscription and related
services. If you supply us contact information of your colleagues, we may contact those
individuals with communications about the Service that may include reference to you.
Tracking Technologies and Cookies
We use Cookies and similar tracking technologies to track the activity on Our Service and store
certain information. Tracking technologies used are beacons, tags, and scripts to collect and
track information and to improve and analyze Our Service. The technologies We use may
include:
Sharing of Your Information
We may disclose personal information to third parties where:
we have received signed consent;
we use third parties to assist us in providing services and you have elected to receive one
of those services. The third party would only be allowed to use your information for the
purposes of providing that service to you; or
we are compelled by law or a court order to do so, or if we believe that such action is
necessary for the purposes of the legitimate interest pursued by
Keybackgroundchecks.co.za, to protect and defend the rights, property or safety of
Keybackgroundchecks.co.za, the Site, visitors to the Site or others.
Your Rights
You have the right under South African and certain other privacy and data protection laws, as
may be applicable, to request free of charge:
access to your personal information;
rectification or erasure of your personal information;
restriction of our processing of your personal information, or to object to our processing;
portability of your personal information
You can make your request by calling Key Background Checks on 011 655 7022 or emailing
info@keybackgroundchecks.co.za and using the subject: Data subject access request.
You will be required to provide proof of identity and Once Key Background Checks has
confirmed that it has your personal information, This request may take up to 30 business days to
complete.
Right to object to processing of your personal information:
You may object to the processing of your personal information by not completing a consent
form when
requested to do, except where the lawful purpose does not require consent.
You may also withdraw your consent at any time prior to the processing of your information by
informing the company to whom you have provided the consent that, you require that the
company stop processing your information.
You may object to the processing of your personal information provided that a request to
process your
information has not already been received by Key Background Checks and processing thereof by
Key Background Checks has already begun.
Transfer Of Your Personal Data
Your information, including Personal Data, is processed at the Company's operating offices and
in any other places where the parties involved in the processing are located. It means that this
information may be transferred to — and maintained on — computers located outside of Your
state, province, country or other governmental jurisdiction where the data protection laws may
differ than those from Your jurisdiction.
Your consent to this Privacy Policy followed by Your submission of such information represents
Your agreement to that transfer.
The Company will take all steps reasonably necessary to ensure that Your data is treated
securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will
take place to an organization or a country unless there are adequate controls in place including
the security of Your data and other personal information.
Retention of Your Data
Key Background Checks will retain your personal information in accordance with any retention
legislation relating to such personal information.
Personal Information including but not limited to Biometric information will be retained with you
consent for as long as you may require any verification and or background screening to be conducted on
you.
In the absence of any legislation governing a particular type of personal, information, Key Background
Checks shall retain such information for as long as it may be required for a lawful purpose or until you or
the company that has requested your information, request the deletion of such personal information,
provided that there is no lawful reason for which such personal information must be retained by Key
Background Checks.
Data Security
We implement technical and organisational measures to seek to ensure a level of security
appropriate to the risk to the personal information we process. These measures are aimed at
ensuring the integrity, confidentiality, and availability of personal information.
Links To Other Websites
Our Service may contain links to other websites that are not operated by Us. If You click on a
third party link, You will be directed to that third party's site. We strongly advise You to review
the Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies or
practices of any third party sites or services.
Law enforcement authorities
We may, in our discretion, contact law enforcement authorities if we believe that anything
unlawful is occurring in connection with the Site. In this process, we may provide the law
enforcement authorities with any personal information that is held by us.
Changes To This Privacy Policy
We may update Our Privacy Policy from time to time. We will notify You of any changes by
posting the new Privacy Policy on this page.
We will let You know via email and/or a prominent notice on Our Service, prior to the change
becoming effective and update the "Last updated" date at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this
Privacy Policy are effective when they are posted on this page.
CONTACT US
If you have any questions about this Privacy Policy, You can contact us:
Support: Info@Keybackgroundchecks.co.za
Disputes: Info@keybackgrounchecks.co.za
By visiting this page on our website: https://www.keybackgroundchecks.co.za/ContactUs
By phone number: 011 655 7022
Last updated: June 30, 2022